An approved sample is a reference for the ordered configuration. A production sample shows what the current run is making. Compare identity, components, appearance, packaging and market copy before release.
Make the approved reference traceable
Label the retained sample with SKU, version, approval date and approver. Photograph laid-out contents, box panels and instructions. Record component counts and artwork version.
Inspect production against the same fields
Ask which lot and packaging version the new sample represents. Check shape, components, colour, packaging, instructions and warnings. Record observations; do not turn a visual check into a laboratory claim. Verify model and destination documents separately.
Use a difference log
| Field | Approved | Production | Decision |
|---|---|---|---|
| SKU/revision | Signed reference | Lot label | Match/investigate |
| Contents | Counted | Sample count | Accept/recount |
| Packaging | Artwork | Packed sample | Accept/revise |
| Market copy | Approved text | Printed text | Verify/hold |
Set the release decision
Ask whether each difference changes the listing, expectation, pack-out or document scope. Approve a replacement reference or hold the affected shipment. Keep the signed log with the purchase order.
SKU [ ] · revision [ ] · lot [ ] · field [ ] · approved value [ ] · observed value [ ] · evidence [ ] · decision [ ].
Use the sample inspection checklist, then send the difference log before approving change.
FAQ
Is an approved sample enough to release later production?
No. Compare current production and packaging with the dated reference.
Can visual comparison replace formal testing?
No. It records observable differences; applicable testing remains model-specific.